Exporting requires compliance with specific regulatory and documentation requirements to ensure smooth processing at both local and international levels.
The documents outlined below are essential for exporters operating in Malawi and form part of the standard export procedure.
Businesses are advised to secure the relevant registrations and documentation in advance to avoid delays in customs clearance and shipment processing.
| Form / Document | Purpose | Issuing Organisation |
|---|---|---|
| TPIN Registration | Required for tax identification and compliance prior to engaging in export activities. | Malawi Revenue Authority (MRA) |
| Exporter Certificate | Confirms official registration as an exporter. Valid for 12 months and renewable upon expiry. | Malawi Investment and Trade Centre (MITC) |
| Form 12 – Customs Declaration | Mandatory customs declaration required for clearance of all export consignments. | Malawi Revenue Authority (MRA) |
| Commercial Invoice | Provides details of the goods being exported, including value, quantity, and buyer information. | Prepared by the Exporter or appointed Clearing Agent |
| Bill of Lading / Airway Bill / Consignment Note | Official transport document serving as proof of shipment and contract of carriage. | Shipping Line / Airline / Transport Carrier |
| Form CD1 – Exchange Control Declaration | Required for exports exceeding US$5,000 to ensure repatriation of foreign exchange earnings. | Reserve Bank of Malawi (RBM) |
| Certificate of Origin | Certifies country of origin for preferential tariff treatment. | Malawi Revenue Authority (MRA) |
| GSP Form A | Facilitates preferential market access under GSP schemes. | MCCCI |
| Export Quality Certificate | Confirms goods meet national quality standards prior to export. | Malawi Bureau of Standards (MBS) |
| Import Permit (Destination Country) | Required by certain importing countries for controlled goods. | Importing Country Authorities |